Project Administrator

The PMO (Project Management Office) at Oxford Policy Management is currently seeking a Project Administrator for a 12 month fixed term contract. The position will be located in Nepal- Kathmandu.

We are an international development consultancy working to improve lives through sustainable policy change in low- and middle-income countries. Our vision is for fair public policy that benefits both people and the planet. 

The PMO objectives include delivering successful projects, meeting our end clients’ needs and our own internal commitments. OPM is keen to further develop the ‘fit-for-purpose’ Project Management capability needed to deliver consistently successful projects regardless of size or complexity.

The Project Administrator will be responsible for supporting all aspects of the project across the lifecycle, through delivery and closedown. The Project Administrator provides support to ensure that projects are delivered to contract and on budget, whilst meeting OPM’s professional standards/frameworks, client requirements, relevant industry regulations and ensuring effective governance. 

As a Project Administrator you will:

Scope and Schedule Management

• Support baseline change requests as required

Project Execution and Control

• Support project start up in line with OPM’s policies and processes.
• Support appropriate review and sign off for both supplier, sub-contractor and client contracts 
• Provide information for data collection, analysis and reports as requested 
• Communicate and highlight project process compliance issues as appropriate
• Support the maintenance of project information data (file structures, document control, system data and archives)
• Support project gates / boards and reviews at appropriate times in the project lifecycle
• Provide information for project audits as required
• Support project closedown in line with OPM’s policies and processes 
• Provide logistical support, including reviewing security requirements, arranging flights & hotels, transfers and any other transport that may be required given security needs, support visa applications where appropriate
• Assist with the coordination of project events 

Risk and Issue Management

• Work with the PM to update the risk register 
• Capture mitigation actions, contingency plans, and close items when concluded

Finance and cost control management

• Assist with providing financial data for forecasting  
• Collaborate with Accounts Payable to process project purchases and costs in line with OPM’s policies and client requirements 

Resource and people management

• Provide effective communication to the project teams, internal and external stakeholders, partners, suppliers and customers
• Support the negotiation and contracting for the provision of goods and/or services – drafting and tracking contracts and monitoring compliance  
• Liaise with stakeholders from across the project, supporting the Project Manager with any operational project queries 
• Support suppliers with OPMs procedures and documents as required 
• Demonstrate OPM’s values and have a passion for social impact 

Key qualifications/experience/skills/behaviours:

Project delivery experience: 

• Some previous experience of successfully supporting low complexity/risk projects, across part or the full lifecycle
• Demonstrated administrative skills with experience on systems, process and tools 

Technical Skills

• High levels of numeracy, accuracy and attention to detail.
• Strong written skills 
• MS office proficiency (experience with MS Dynamics advantageous) 

Attributes:

• Well organised and efficient, able to multi-task
• Excellent communication skills, both written and verbal
• Comfortable engaging with stakeholders at all levels
• Enthusiasm, persistence, presence and self-motivation
• Solutions focused with excellent attention to detail

Behavioural capabilities:

• Problem solver: Curious about and energised by solving problems. Focuses on continuous improvement and the learning that comes from this, and encourages same approach in others
• Impact & Delivery oriented: proactive can-do attitude. Balances multiple priorities by effective planning and delegating whilst retaining accountability to deliver to deadlines
• Inspiring: Demonstrates belief, energy and passion for achieving goals. Resilient and positive when faced with challenges and setbacks. Cares about those they work with.
• Judgement: Comfortable to make clear decisions, uses knowledge - own and others – to form options before choosing best approach
• Communication: Active listener, clear in expressing ideas and requirements. Responsive to the input of others and encourages inclusive dialogue

Our offer:

We enable colleagues’ capacity to grow professionally through enhanced learning resources, opportunities to work cross functionally, and space to engage with a range of internal and external industry events.

Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.

We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.

Wellbeing resources including a global Employee Assistance Programme and access to the UnMind app.

We are strengthened by the diversity of colleagues across our global business and are committed to being an equal opportunities employer, promoting a diverse and inclusive workplace for all. Our recruitment practices reflect our ambition to make the international development sector more inclusive and firm belief that our work delivers the best outcomes when we actively include a diversity of perspectives and experiences. 

If you share our vision for fair public policy that benefits both people and planet, we would love to hear from you. We review and interview applicants on a rolling basis and encourage you to apply by way of CV via our careers site at the earliest. We may close this advertisement before the published closing date, should a suitable candidate be identified. 

Unfortunately, we are unable to provide visa sponsorship for this role and candidates must have a pre-existing right to work in Nepal for their application to be considered.

Oxford Policy Management is committed to promoting equity, diversity, and inclusion at every level of the business. Should you require adjustments to make the application process more accessible please contact us via: recruitment@opml.co.uk