Accounts Payable Assistant

Oxford Policy Management is seeking an Accounts Payable Assistant to be part of a developing Accounts Payable team in a busy finance department. The Shared Service AP team, based in India, supports OPM, stakeholders, and suppliers in multiple countries across the world. With the opportunity to be involved in all aspects of an Accounts Payable team, this role is suitable for an experienced Junior AP Assistant wanting to move to a role with more responsibility as well as more experienced Accounts Payable professionals.

Job Responsibilities for the Role :

• Supplier creation and amendment, ensuring that company policy is adhered to
• Maintain a selection of supplier accounts on the ledger
• Reconcile supplier statements
• Registration of incoming invoices and credit notes to the finance systems, ensuring compliance with internal and external regulatory requirements
• Posting invoices and credit notes, and ensuring they are coded correctly in the system
• Matching invoices and credit notes to PO’s and GRN’s
• Attaching the correct documentation to invoices, and reconciling purchase orders to invoices received
• Query resolution with both internal stakeholders and suppliers
• Responding to the queries received from internal staff and suppliers in a timely manner
• Communicating with relevant suppliers to process invoicing or payment queries
• Processing staff expenses
• Validating expenses submitted by the staff to ensure these are reimbursed in a timely manner and are allocated to the correct cost centers
• Prepare and process fortnightly payment runs to suppliers and for staff expenses; resolve payment rejections
• Process payments to the OPM International Offices as required
• Assist with OPM project audits and the year end audit
• Ensuring that all accounts payable activities comply with relevant financial policies and procedures
• Adhering to the SLAs
• Work collaboratively with other teams
• Any other ad hoc tasks that may be required

Professional Skills, Knowledge & Experience:

• Experience in a similar role (minimum 3 years)
• Understanding of Procure to Pay (Accounts Payable), travel and expense processes, and payment run processes
• Diploma in Accounting is desirable but not essential
• Microsoft Dynamics 365 experience highly desirable but not essential
• Excellent numeracy
• IT literacy
• Strong ability in Excel and experience using other MS office applications
• High degree of accuracy and attention to detail
• Ability to work independently, as well as being self-motivated, and able to work effectively as part of a team with a ‘can do’ attitude
• Good organisational skills with the ability to use own initiative and take responsibility for important processes
• Able to deal with people at all levels in a professional manner
• Team player, able to support the other team members, and stakeholders in other countries
• Able to prioritise tasks
• Experience of organisational transition to a new Shared Service is desirable but not essential

Our offer:

We enable colleagues’ capacity to grow professionally through enhanced learning resources, opportunities to work cross functionally, and space to engage with a range of internal and external industry events.

Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.

We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.

Wellbeing resources including a global Employee Assistance Programme and access to the UnMind app.

We are strengthened by the diversity of colleagues across our global business and are committed to being an equal opportunities employer, promoting a diverse and inclusive workplace for all. Our recruitment practices reflect our ambition to make the international development sector more inclusive and firm belief that our work delivers the best outcomes when we actively include a diversity of perspectives and experiences. 

If you share our vision for fair public policy that benefits both people and planet, we would love to hear from you. We review and interview applicants on a rolling basis and encourage you to apply by way of CV via our careers site at the earliest. We may close this advertisement before the published closing date, should a suitable candidate be identified. 

Unfortunately, we are unable to provide visa sponsorship for this role and candidates must have a pre-existing right to work in India for their application to be considered.

Oxford Policy Management is committed to promoting equity, diversity, and inclusion at every level of the business. Should you require adjustments to make the application process more accessible please contact us via: recruitment@opml.co.uk